eCheck Processing - Batch

Order Menu > Process Orders > Batch Electronic Payment Processing > Process eChecks in Batch

General Information

This screen provides a list of the eCheck charges and/or credits awaiting processing. The screen is used to process charges and credits individually or in batch using the Interactive Credit Card Authorization System and the M.O.M. / SiteLINK gateway.

See Also

Order Processing Methodology

How to Use the Screen

Use the buttons at the bottom of the list to complete any of the following tasks.

Processing a Single Order

Select the order from the list and press PROCESS ONE to get an authorization.

Processing Multiple Orders with ICCAS

Processing All Orders

Press PROCESS BATCH. The Interactive Credit Card Authorization System connects to Authorize.net. When the communication session has been completed, you have the option of printing a eCheck Merchant Deposit Report showing the results of the communication session. The results are also reported in the STATUS column of the list on the screen.

Processing Select Orders

As an alternative to processing all eChecks in the batch, you can filter the type of transactions you need to process by selecting the Merchant Account in the PROCESS dropdown menu and/or the DISPLAY TRANSACTIONS dropdown menu.

The PROCESS dropdown menu will allow you to filter by Merchant Account ID.   For instance, there may be multiple Merchant Account IDs for MOTO and ECI.

The DISPLAY dropdown menu will allow you to filter the following:

• Ready to Authorize - includes all eChecks   pending approval.

• Ready to Check Status - includes all transactions that have reached the clearing date set in the Global Parameters ICCAS Tab or in the Order Total Tab.

• Pending Bank Clearing - includes all transactions that were authorized have not reached the clearing date.

• Ready to Refund - includes all transactions that need to be credited.

• Declined/Invalid - includes all transactions that received a decline or insufficient information from the eCheck processor.

• Transactions W/Problems   - includes transactions that were unable to be processed due to issues such as invalid account information or insufficient funds.

Note: Multiple Merchant Account IDs processed within the same session will section the report on Merchant Account ID and subtotal for all eChecks belonging to it.

Check the CONTINUALLY SEND TRANSACTIONS TO MOM/SITELINK GATEWAY  box to automatically send eChecks for authorization / approval every 5 minutes.   When you select this checkbox, the Display dropdown will default to Ready to Authorize Transactions.  The Process eChecks window must be open for this M.O.M. to continually send transactions.   The batch number will not change while the window is open.  

Viewing/Editing an Order

To view and/or edit an order on the list, press VIEW ORDER to transfer to the Merchandise Page of that order. To return to the eCheck list, press ESC or SAVE.

Voiding Transactions

You can void transactions by selecting it and pressing VOID.

Print Report

You can print the eCheck Merchant Deposit Report anytime while in the Batch eCheck Processing screen. You can also print the complete report of all transactions processed when you close the screen. Historical eCheck Merchant Deposit Report can also be printed in Reports, Accounts Receivable, eCheck Merchant Deposit Report.

Transaction Details

You can select an item on the list and review the transaction details.

Order # - order number of the transaction.

Check Number - check number issued by the customer.

Routing # - the routing transit number for the bank.

Bank - optional field to record the name of the Bank

Account # - the customer's bank account number.

Account Type - the type of account that customer is using to pay for the order.

Clearing Date - the date that MOM will review the check status.

Transaction Status - complete response from Authorize.net

Column Definitions for eCheck List

The list can be sorted by ORDER, BANK ACCT NUMBER,ROUTING NUMBER, ACCT TYPE, AMOUNT, or STATUS. Click on the column heading to sort the list.

- this will include the transaction whenever you process a batch.

ORDER - the order number for eCheck charge or refund.

BANK ACCT NAME - by default the bill-to customer name for the order, or the name entered for account holder name in the order entry screen.

ROUTING NUMBER - the routing number of the issuing bank.

ACCT TYPE - the type of account used to pay for the order..

AMOUNT - the amount being charged or credited.

STATUS - prior to transaction, this field indicates whether the transaction is a charge or credit. After processing, this field reports on the approval or decline. There are nine possible status'.

1. READY TO AUTHORIZE - indicates that the transaction will be submitted for authorization and await clearing.

2. PENDING BANK CLEARING - authorized transactions that were not processed through the billing/invoicing stage..

3. CHECK FOR STATUS - authorized transactions that were processed through the billing/invoicing stage and have reached the clearing date.

4. READY TO REFUND - indicates that the transaction is a credit to the customer. This typically occurs when a refund is given on a cancelled order or returned item.

5. DECLINED - indicates that the transaction was not processed.

6. APPROVED - indicates that the transaction was processed. The approval code is also displayed.