M.O.M.'s A/R accounting is based on a journal file. The journal
runs behind the scene to track all customer transactions in the
system, using a standard dual-entry book-keeping method. For each
order in M.O.M., Payments and Charges are entered. Payments are
actual receipts of money from the customer, or promotional or
carried credits given to the customer. Charges are the monies owed
to you for the merchandise, shipping, and sales taxes billed to the
customer on invoices. In addition, merchandise returns from the
customer result in an adjustment to the charges for an order. Any
"points" from a points and rewards program applied to the order are
also included. When Charges and Payments are equal, then both sides
of the journal balance for an order and it is considered completed
or paid-in-full.
M.O.M. codes each journal entry with a unique stamp that defines
the type of transaction being entered. These transaction categories
can be posted to a general ledger program outside of your M.O.M.
system.
The list below contains all of the journal accounting categories
used in Mail Order Manager. These categories and transaction codes
apply to all A/R journal related reporting in the system.
|
Accounting Category
|
Description
|
Transaction Codes
|
|
Cash/Check Receipts
|
Order payments made with a check or cash.
|
PI - Initial Payment
PY - Additional Payment
|
|
Credit Card Receipts
|
Order payments made with a credit card
|
PI - Initial Payment
PY - Additional Payment
|
|
Refunds
|
Order payments made as a result of a refund issued to a customer
for a return or exchange
|
RF - Refund
|
|
Sales
|
A charge produced when an invoice is generated in Order
Processing
|
IN - Invoice
|
|
Sales Adjustments
|
An adjustment to an order payment resulting from a change to the
original amount of an invoice
|
IR
- Invoice Reset
|
|
Payment Adjustments
(Deferred Payments)
|
An adjustment made when an overpayment (credit) or underpayment
(debit) is deferred to a customer's next order
|
DC - Deferred Credit
(underpayment of order)
DD - Deferred Debit
(overpayment of order)
|
|
Payment Adjustments (Applied Payments)
|
An adjustment made when a previously deferred credit or debit is
applied to a new order
|
AC - Applied Credit
AD - Applied Debit
|
|
Payment Adjustments (Bad Debts)
|
An adjustment made when a deferred debit is written off as a bad
debt.
|
BD - Bad Debt
|
|
Payment Adjustments (Promo Credit)
|
An adjustment made when a promotional credit is extended to a
customer in the Customer Contact screen
|
LC - Promotional Credit
|
|
Payment Adjustments (Miscellaneous)
|
An adjustment made when a payment amount is corrected for various
reasons, or points applied to the total of the order.
|
MC - Misc. Credit
MD - Misc. Debit
|
|
Cost of Goods Sold
|
Cost of Goods associated with sales, used to balance with the
Inventory Value. This is a system-maintained value. No transaction
code applies.
|
N/A
|
|
Inventory
|
Inventory Value associated with sales, used to balance with Cost of
Goods Sold. This is a system-maintained value. No transaction code
applies.
|
N/A
|
