Point of Purchase Module (POP) - Overview

General Information

The optional Point of Purchase Module enables you to use M.O.M. to enter and transact counter sales taken in a showroom or retail store. The POP Module shares product inventory and related product pricing and purchasing parameters with the main M.O.M. System. By integrating your counter sales and mail order sales in M.O.M., you can keep your entire sales operation on one single software system and maintain one single customer file.

See Also

Order Entry - Overview

Order Entry and Review

Accessing Order Entry and Review

You can access the POP Order Entry screen from either the Point of Purchase submenu on the Options menu, or by pressing the button on the M.O.M. main screen tool bar.

When you review a POP order, you lookup the order in the Main M.O.M. system just like any other order.

Using Order Entry and Review

Order entry and order/review in POP is identical to order entry and review in M.O.M. with the following differences.

1. Customer Name and Address is Optional

An Order in POP does not have to have a customer record attached to it. In other words, you do not have to enter any billing name or address. Some counter sale operations do not take customer name when a purchase is made, other operations do take the name. The POP Module allows for either situation. You can enter the Billing Address if you like by clicking on the Billing Address tab in Order Entry and pressing the CUSTOMER LOOKUP button to lookup or add the customer. Keep in mind that if a POP order does have a customer record attached, the order can be "searched" in M.O.M. using the customer name. If it does not have a customer name, it can only be "searched" by order number.

2. Order Total Tab - Different Payment Options and No Shipping Information

The Order Total Tab in POP is different. There are three (3) payment options - Credit Card, Check, and Cash. There is no COD payment option or Invoice payment option. Also, because counter sales are not shipped to a customer, there is no shipping information section.

Note: If you are using the ICCAS option for credit card processing, you need to have the on-line version for use with POP to enable a card to be processed while the order screen is displayed instead of in a batch mode.

3. Disabled Edit Options

Some of the Order Edit options and Item Edit options are disabled because they have no application in a POP sale. See Order Edits and Item Edits for more information about those options that are disabled.

4. Receipt Printing

All orders in POP are processed immediately. Upon saving, the customer receipt is printed to whatever printer is setup in the POP Setup Screen and the order is considered "shipped" and completed. None of the order paperwork is printed in the Order Processing function.

5. Returns

 If a user below the rank of Order Processing Manager attempts to enter an item on a P.O.P. order with a quantity of -1, a screen will appear advising them to call a cashier supervisor. The supervisor must log in with their user id and password to authorize the transaction before proceeding.

Optional Point of Sale Hardware

The POP Module is designed to interface with the following special point of sale hardware components. Each of these components is optional, and POP can be operated on the standard M.O.M. workstation without any of these add-ons. The setup for each of these is defined in the POP Define Settings screen.

1. PC Keyboard with Barcode Reader Interface and Credit Card Strip Reader - this keyboard and scanner replaces the regular PC keyboard on the workstation.

2. Receipt Printer - this 40-character (width) printer is used to print the transaction receipts for the cash, check and credit card orders. Note: The printer must be connected to a parrallel port to allow spooling. It is recommended that you use a generic print driver.

3. Cash Drawer - this electronic cash drawer is operated automatically by the POP Module to accept payment and tender change. Depending on the model of the cash register, you must obtain the proper drawer opening character string from the manufacturer. The cash drawer must be connected through the serial port with the printer.

Hint: Dydacomp recommends the PC CompuRegister. This complete Point of Sale computer system combines all of the above hardware (1-3) with a specially designed counter top PC. This unit is available direct from Dydacomp sales.

Reports

Because POP is fully integrated in the M.O.M. system, the reports necessary for counter sale operations are all available from the Reports menu on the main M.O.M. screen. A special selection option on each report query screen enables you to select to run the report for POP orders, M.O.M. orders, or both.

These reports include the following:

Accounting Reports

• (All on Accounts Receivable submenu)

• Journal Activity Report - to run a bank deposit for cash and checks

• Sales Listing Report - to run a list of sales taken by operator ID (register)

• Sales Tax Collection Report

• Cash Drawer Reconciliation Report - to run a list of transactions for each cash drawer

Profit and Response Reports

• Profit by Product

• Profit by Source - because you can enter a source key for POP orders

• Profit by Product within Source

• Catalog Square Inch Analysis - because you can enter a catalog code for POP orders

• Product Royalties Report