G/L Interface Maintenance

General Information

This screen enables you to maintain the cross references between the Mail Order Manager journal accounts and the account numbers for an external general ledger software package. This information is used when you run the Post Journal function.

How to Use the Screen

There are two levels of account maintained in this function.

• Primary accounts (the names of which are displayed in UPPER CASE) are pre-established for you. A primary account cannot be created or deleted, it can only be edited. For definitions of the primary accounts as they apply to the A/R Journal and the A/P Journal, refer to Accounting Methodology.

• Secondary accounts can be created or deleted for the primary accounts PURCHASE ADJUSTMENT, SALES, SALES RETURNS, COST OF GOODS SOLD and PAYMENT ADJUSTMENTS. Secondary accounts are typically used to categorize specific types of adjustments. Note: In the case of the primary account, PAYMENT ADJUSTMENTS, the sub-account POINTS REDEEMED has been created for you. This sub-account is used to track points used by customers as payment on orders when a points and rewards program has been established.

Complete any one or more of the tasks below. After changes, additions, or deletions have been made, press CLOSE to exit the screen and save any/all modifications.

Editing a Primary or Secondary Account

Select the account from the list and press ENTER or SELECT to display the Add/Edit General Ledger Account screen.

Creating a New Secondary Account

Select the primary account for which a secondary account is to be created and press CREATE DEPARTMENT to display the Add/Edit General Ledger Account screen.

Deleting a Secondary Account

Select the secondary account to be deleted and press DELETE DEPARTMENT.

Column Definitions

ACCOUNT TYPE - there are four different types of account in the M.O.M. journal: asset, liability, income, and expense.

TITLE - the name of the account. The 18 primary accounts are pre-established in M.O.M. for you. For definitions of these accounts, refer to Accounting Methodology. The secondary accounts are defined and titled by you.

DEPT CODE - for secondary accounts only. A two character identification code for the account. This code is useful for categorizing accounts when more than one secondary account references the same G/L account number.

ACCOUNT NUMBER - this is the account number used in your G/L for the corresponding M.O.M. account.

Note: If you are using Peachtree as your G/L, make sure that the account numbers entered in M.O.M. are valid numbers in Peachtree.

ADJUSTING BALANCE - this field is used to make changes to the current balance as required; for example if you start-up in the middle of the financial year, etc. For the every day use of M.O.M., you would not need to make any adjustments to the current balance.

LAST TRANSACTION - this is the amount of the last transaction posted to the account. The untitled column to the right indicates whether the transaction was a credit (CR) or debit (DB) to the account.

CURRENT BALANCE - the cumulative balance for the account. The untitled column to the right indicates whether the normal expected balance for that account is a credit (CR) or debit (DB).