Bin Maintenance

General Information

Accessible through the Stock Maintenance Inventory Tab; this screen contains all of the information associated with a particular bin or warehouse location for the stock item.

How To Use the Screen

Setting Up A New Bin

1. If you have the Advanced Warehouse Module, select a WAREHOUSE for the bin. If you do not, skip to step 2.

2. Optionally, Select an EXPIRATION DATE. This option is useful for items with expiration dates such as perishable goods. When the entered date is reached, the items will no longer be available for sale.

3. Enter a BIN NUMBER for the new bin. The Bin Number may also contain a description such as "bulk bin" or "first choice", etc.

4. The SYSTEM BIN ID field cannot be edited, it is system defined. Note: M.O.M. will use the Bin with the lowest Bin ID as the import destination when importing inventory through AIM, unless another Bin is defined as the "Preferred Bin for Receiving Product."

5. Select a STATUS for the bin. There are two choices: Available for Sale - a bin that is used to pick from or feed from and can be selected in order entry. Do Not Sell - a bin that cannot be selected in order entry as a ship-from location for an item. Typically, this might be a bin that is used to return damaged items.
   
   Note: For items that are available for auction, the bin status of Reserved cannot be changed.
    

6. Select a PRIORITY for the bin to designate its use in a sequence of bins for picking. The lower the number, the higher the priority.  

Note: If you wish for your items to automatically dropship when there is no in-house inventory, the priority of the dropship bin must match the priority of an existing in-house Bin.
If you wish for your items to automatically backorder when there is no in-house inventory, the priority of the dropship bin must be lower than the priority of any existing in-house Bin.

For Example:

Scenario I: 2 simple bins, Bin A and Bin B

Bin A is an internal bin with selling priority of 1 with no units in stock
Bin B is a dropship bin with selling priority of 1

When the item is placed on the order, Bin B will be selected and it will dropship the item.

Scenario II: 2 simple bins, Bin A and Bin B

Bin A is an internal bin with selling priority of 2 with 10 units in stock
Bin B is a dropship bin with selling priority of 1

When the item is placed on the order, Bin B will be selected and it will dropship the item.

Scenario III: 2 simple bins, Bin A and Bin B

Bin A is an internal bin with selling priority of 1 with 10 units in stock
Bin B is a dropship bin with selling priority of 2

When the item is placed on the order, Bin A will be selected and it will commit the item.

Scenario IV: 2 simple bins, Bin A and Bin B

Bin A is an internal bin with selling priority of 1 with 0 units in stock
Bin B is a dropship bin with selling priority of 2

When the item is placed on the order, Bin A will be selected and it will backorder the item.

Scenario V: 4 simple bins, Bins A to D

Bin A is an internal bin with selling priority of 1 with 0 units in stock
Bin B is an internal bin with selling priority of 2 with 10 units in stock
Bin C is an internal bin with selling priority of 3 with 0 units in stock
Bin D is a dropship bin with selling priority of 2

When the item is placed on the order, Bin B will be selected and it will commit the item.

Scenario VI: 4 simple bins, Bins A to D

Bin A is an internal bin with selling priority of 1 with 0 units in stock
Bin B is an internal bin with selling priority of 2 with 0 units in stock
Bin C is an internal bin with selling priority of 3 with 10 units in stock
Bin D is a dropship bin with selling priority of 2

When the item is placed on the order, Bin D will be selected and it will dropship the item.

Scenario VII: 4 simple bins, Bins A to D

Bin A is an internal bin with selling priority of 1 with 0 units in stock
Bin B is an internal bin with selling priority of 2 with 0 units in stock
Bin C is an internal bin with selling priority of 3 with 0 units in stock
Bin D is a dropship bin with selling priority of 9

When the item is placed on the order, Bin C will be selected and it will backorder the item.

Scenario VIII:1 simple bin, Bin A. Dropship Supplier is marked as inactive.

Bin A is a dropship bin with a selling priority of 1
Bin B is automatically created by M.O.M. as an in-house bin with 0 units in stock

When the item is placed on the order, Bin B will be selected and it will backorder the item.

Multi-Warehouse Service Regions

The following examples apply to users using the Advanced Warehouse Module and have either a preferred warehouse selected or have mapped Service Regions and have the Closest to Customer option selected. Warehouse options always   take precedence over bin priorities.

Scenario I: 3 simple bins but with warehouses and service regions.

Bin A is an internal bin with selling priority of 1with no units in stock for Western part orders
Bin B is an internal bin with selling priority of 1with no units in stock for Eastern part orders
Bin C is a dropship bin with selling priority of 2 for Western part orders
Bin D is a dropship bin with selling priority of 2 for Eastern part orders

This will either select Bin A or Bin B depending on the mapping if 'Closest to Customer' is selected. The item will backorder.

Scenario II: 3 simple bins with all the same selling priorities

Bin A is an internal bin with selling priority of 1with no units in stock for Western part orders
Bin B is an internal bin with selling priority of 1with no units in stock for Eastern part orders
Bin C is a dropship bin with selling priority of 1 for Western part orders
Bin D is a dropship bin with selling priority of 1 for Eastern part orders

This will either select Bin C or Bin D depending on the mapping if 'Closest to customer' is selected. The item will dropship.

Scenario III:   Dropshipping is the highest priority.

Bin A is an internal bin with selling priority of 2 with 500 units in stock for Western part orders
Bin B is an internal bin with selling priority of 2 with 300 units in stock for Eastern part orders
Bin C is a dropship bin with selling priority of 1 for Western part orders
Bin D is a dropship bin with selling priority of 1 for Eastern part orders

This will either select Bin C or Bin D depending on the mapping if 'Closest to Customer' is selected. The item will dropship.

Scenario IV:   In House Inventory  is the highest priority.

Bin A is an internal bin with selling priority of 1 with 500 units in stock for Western part orders
Bin B is an internal bin with selling priority of 1 with 300 units in stock for Eastern part orders
Bin C is a dropship bin with selling priority of 2 for Western part orders
Bin D is a dropship bin with selling priority of 2 for Eastern part orders

This will either select Bin A or Bin B depending on the mapping if 'Closest to Customer' is selected. The item will be committed from your in-house inventory.

5. Optionally, use the check boxes to select one or more PREFERENCES for the Bin.

6. • Preferred Bin for Receiving Product - makes the bin the default location for an item when recording receipt   from suppliers and when importing inventory from AIM. This might be a bulk bin that feeds other bins.

   • Preferred Return Location - makes the bin the default location for returns from customers for that item. This might be used in conjunction with the Do Not Sell bin status above.

   • Preferred Bin to Use for Creating Composite Items - makes the bin the default location for items that are used as component items for assembly as a composite or kit item.

   • Preferred Bin for POP Sales - if you have the optional Point of Purchase Module, you can make the bin the default location for any counter sales.

7. Optionally, use the Auto Replenish fields in steps 7-9 below to set up a bin-to-bin feeding system that automatically moves inventory from one bin to another based on low level settings. This would most likely be used if you have bulk bins feeding other bins in the warehouse. The Auto-Replenish Bins function is used for this. If you do not need this special function, skip to step 10 below.

8. Enter the LOW LEVEL amount that signals that the bin needs to be replenished and enter the QUANTITY TO TAKE when the Auto-Replenish Bins function is run.

9. Use the pull-down menu to select the BIN TO TAKE FROM. This list includes all other bins that have been previously set up for this item.

10. In the NOTES field, enter a notation to be used in the Inventory Transaction Report whenever the Auto-Replenish Bins function is used to make inventory changes to the bin based on the Auto-Replenish settings.

11. When complete, select SAVE to exit.

Note: When using the Advanced Warehouse Module, if a bin is established in a warehouse, then the bin cannot be switched another warehouse in Editing a bin.   You need to use the Adjust Inventory for Stock Item function to remove all inventory from that bin.  

Deleting a Bin

To delete a bin, press the DELETE button. Before a bin can be deleted, you must use the Adjust Inventory for Stock Item function to remove all inventory from that bin.

Bins for Drop Shipped Items

When an item is marked to "Allow Drop Shipping" on the Maintain Stock - General screen, M.O.M. automatically establishes a separate bin corresponding to each supplier set up for each Purchasing Level. These bins are designated "Drop Ship from." In order entry, the order entry operator can select this bin and over-ride an in-house bin for special situations.

For returns of drop ship items, if an item is being returned directly to you, create an internal bin and mark that bin as "Preferred Return Location."   Otherwise, M.O.M. will assume that the item is being returned to the supplier.  You will need to create an invoice for the returned item for the original supplier that the item was ordered from prior to paying the supplier. See Creating a Credit Invoice for Items Returned to a Supplier   in Chapter 18 of the User Reference Guide.