Product Scan & Receive

General Information

This screen enables you to receive products by scanning the barcode of the item, associate the received item with a purchase order number, select the bin that the item will be received and validate serial numbered items from multiple suppliers.

This screen supports multiple users scanning & receiving.  Each user receives a different batch number for all items the user scans and receives until receiving is completed by pressing the COMPLETE RECEIVING BUTTON.   On completion, M.O.M. prompts to print ID labels and the backorder distribution report..  The user is then instructed to update inventory.

How to Use the Screen

1. Select a SUPPLIER (for instance, if you are receiving items from a lot) or enter a PURCHASE ORDER number (for instance, if you have a purchase order reference number).  For Advanced Warehouse Module users, if the user is assigned to a WAREHOUSE, then user has a default warehouse and it cannot be changed by the user.

2. Enter the QTY TO SCAN.   This quantity will be used each time a barcode is scanned.   For instance, if the QTY TO SCAN is 5, then each barcode scanned will be 5 as the quantity received.

3. Select the RECEIVING LOCATION.   Optionally, press the EDIT button to edit the selected bin.

4. Place the cursor in PRODUCT and scan the product barcode or enter the product name and press the ENTER key to receive product without scanning.

5. In the Purchase Order pending Receiving section, a CHECKMARK will be placed next to the PO NUMBER that will be receiving the product.   The first PO NUMBER will receive the product until the quantity has been fulfilled, then the next PO NUMBER that will receive product.  You can change the distribution based on the total quantity scanned.

6. Optionally, press the ADD A NEW BIN button to create a new bin in the warehouse to receive the product.

7. Optionally, press the PRINT RECEIVING REPORT button to print the AIM Inventory Barcode Receiving Report for review prior to completing your receiving.

8. Optionally, press the PRINT STOCK ID LABELS to print stock ID labels for the items received.

9. Optionally, press the SAVE button to save the batch and come back at a later time.

10. Press the COMPLETE RECEIVING button to print the reports, stock labels and close the batch.

Product Information

PRODUCT - the stock item.

DESCRIPTION - the stock item description.

QTY TO SCAN - the number of stock items delivered when a barcode is scanned.

TOTAL QTY SCANNED - the number of units scanned.

RECEIVING LOCATION - the bin that will receive the product.

Products Scanned

PRODUCT - the stock item.

SUPPLIER - the supplier of the stock item.

QTY SCANNED - the number of units scanned.

QTY RECEIVED - the number of units received.   This can be manually adjusted.

Products Receiving To

QUANTITY - the quantity that will be received in to this bin location.

RECEIVING LOCATION - the warehouse and bin that will be receiving the product.  You will have a default bin for the warehouse if you have the Advanced Warehouse Module.

SERIAL NUMBER - when receiving serialized inventory, you can scan the barcode.   It validates the number of serial numbers scanned or entered with the number of units received for a serialized product.   The total number of serial numbers entered cannot exceed the total units received, but less is allowed.   All serial numbers entered in Advanced Inventory Module's Scan & Receive will be available for sale after the process Update To Inventory is completed

ADD A NEW BIN - displays Add New Bin Location screen for you to create a new bin.

Purchase Order Pending Receiving

CHECKMARK - indicates the particular purchase order has had product delivered to it.   Note: The oldest purchase order will be delivered to first until it is fulfilled, then the next oldest purchase order will be delivered to and so on.

PO NUMBER - the purchase order number the items appears on.   Multiple purchase orders can be selected.

PRODUCT - the stock item.

QTY EXPECTED - the number of units expected.

QTY RECEIVED - the number of units scanned and received.   Editing the QTY RECEIVED will change the Qty Received in the Products Scanned Section and the Quantity in the Products Receiving To Section.

EXPECTED DATE - the expected delivery date of the purchase order.

SUPPLIER - the supplier

UNIT COST - the unit cost of the item.