Stock Maintenance - Suppliers

General Information

This tab screen contains the supplier information for the stock item, including the various purchasing levels associated with your buying of the product from your suppliers.

See Also

Stock Maintenance - Overview

Stock Information Fields

The fields at the top of the screen provide information associated with the current orders (if any) for the product.

RE-ORDER WHEN STOCK IS BELOW - the number entered here represents the low level threshold which M.O.M. uses as the basis for advising you to reorder the item in the Order Product option.

UNITS ON ORDER FOR IN-HOUSE STOCK - the total quantity of the product on order from one or several suppliers. Press the SHOW OPEN POs button to display a list of open purchase orders for the item.

UNITS ON ORDER FOR DROP SHIPMENT - if the item is set to Allow Drop Shipping on the Maintain Stock Item - General tab, the total number of units of the item ordered with one or more suppliers for drop shipments direct to customers. Press the SHOW OPEN POs button to display a list of open drop shipment purchase orders for the item.

NEXT EXPECTED DELIVERY DATE - the date when the product is next expected, based on the outstanding (undelivered) purchase orders in the system. This field is display only and is based on the next expected purchase order. In the case of a composite item, the field allows for an entry and can be used to manually track the delivery date of one of the component items that may be backordered.

MINIMUM RE-ORDER QUANTITY - this number determines the minimum quantity (if any) that you prefer to purchase when buying the item regardless of any supplier's quantity requirements. For instance, supplier A requires a minimum of 50 for a certain price, but you prefer buying in groups of 100. You would enter 100 in this field. The field automatically over-rides the QUANTITY TO PURCHASE field in the purchasing function.

CURRENT UNIT COST BASIS - the calculated cost of the item based on all purchasing history to date. This calculation is made based on your choice of average cost, LIFO, or FIFO formulas. (You select the formula to be used in Maintain Global Parameters - Miscellaneous.) Except for a new item, the field cannot be edited on this screen. To change the unit cost for an item, use the Adjust Inventory for Stock Item function on the Product, Delivery menu.

Pending Purchase Orders List

Displays a list of Purchase orders for this product that have not been received into inventory.

VIEW/EDIT - Select this button when a purchase order is highlighted on the list. This will open the Purchase Order Review screen.

How to Use the Purchasing Level and Supplier List

The Supplier Purchasing Levels must be listed from highest purchasing quantity to the lowest. M.O.M will automatically select the next available pricing tier based on the purchase quantity.

Adding a New Purchasing Level

Press the NEW button to display the Purchasing Level Information screen. Enter the information in the fields as required and press SAVE to return to the Pricing Tab Screen.

Editing a Purchasing Level

Select the price to be edited in the list box. Press the EDIT button to display the  Purchasing Level Information screen. Change the information in the fields as required and press SAVE to return to the Pricing Tab Screen.

Removing a Purchasing Level

Select the price to be deleted from the list. Press REMOVE.